Mileage Billing

Loopit enables flexible mileage billing configurations to support both rental and subscription models. This article outlines how to set mileage allowances, how billing is calculated based on usage, and how this appears throughout the booking journey.

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Setting Mileage Allowance at the Package Level

To enable mileage billing, configure the following within your package settings:

• Pricing Model: Volume Pricing

• Billable Metric: Distance Travel

Once these are set, you can define pricing tiers based on your preferred billing frequency (e.g., daily, weekly, monthly).

Example of a new charge type configured within a package for mileage allowance

Example Configuration for Daily Billing:

Distance Range	Charge
0–200 km	$0.00
201–300 km	$1.00/km
301–500 km	$2.00/km

This configuration provides a daily mileage allowance of 200 km. Charges apply progressively as usage exceeds this threshold. For instance:

• First 200 km → No charge

• 201–300 km → $1.00/km

• 301–600 km → $2.00/km (the last rate continues to apply beyond defined tiers)

Note: The mileage format (miles or kilometers) and currency (e.g., $, £, €) are displayed according to your Loopit account’s configured default settings.

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Rental vs Subscription Allowances

• Rentals: The daily allowance is multiplied by the number of booking days. This total applies to the full rental period.

• Subscriptions: Allowance resets each billing cycle based on the selected frequency (e.g., monthly).

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Booking Overview: Travel Allowance Summary

Once mileage billing is configured, a "Travel Allowance" section appears in the booking summary:

• Shows total allowance and current usage.

• Usage is monitored throughout the booking period.

• In subscriptions, allowance resets each billing cycle.

• In rentals, the allowance is fixed for the booking duration.

If the price per km is set to $0 with no other pricing tiers, the allowance will display as "Unlimited".

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Distance Travelled Tab

This tab tracks distance data and billing status:

• Mileage data is sourced from telematics devices or manual odometer readings.

• If no mileage charge is configured: usage is displayed, but no charges are applied. Status remains "Not Charged".

• If mileage charge is configured: status will update based on invoicing:

  • Not Charged → Will appear in the next invoice.

  • Charged → Already invoiced.

Additional Information:

• Displays both current billing cycle usage and total recorded distance.

• Recurring mileage units are shown per billing cycle.

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Editing a Booking

Subscription Bookings:

• If changes are prorated, allowance adjusts accordingly.

• If within a normal billing cycle, a full allowance is reallocated.

Rental Bookings:

• Edits post-activation result in the next invoice including all recorded usage up to that point.

• A new allowance is set based on the updated duration.