Mileage Billing
Last updated
Last updated
Loopit enables flexible mileage billing configurations to support both rental and subscription models. This article outlines how to set mileage allowances, how billing is calculated based on usage, and how this appears throughout the booking journey.
To enable mileage billing, configure the following within your package settings:
Pricing Model: Volume Pricing
Billable Metric: Distance Travel
Once these are set, you can define pricing tiers based on your preferred billing frequency (e.g., daily, weekly, monthly).
0–200 km
$0.00
201–300 km
$1.00/km
301–500 km
$2.00/km
This configuration provides a daily mileage allowance of 200 km. Charges apply progressively as usage exceeds this threshold. For instance:
First 200 km → No charge
201–300 km → $1.00/km
301–600 km → $2.00/km (the last rate continues to apply beyond defined tiers)
To add a booster pack to the package, set the pricing model, volume pricing, and billable metric to Bulk Additional Mileage. Once configured, you can define and assign multiple booster packs as needed.
In the platform or microsite, during booking creation or editing, users can select a booster pack in the Add-ons step. The selected booster pack will be allocated to that specific booking.
To view the allocated booster pack, navigate to the Distance Travelled tab within the booking details.
Note: The mileage format (miles or kilometers) and currency (e.g., $, £, €) are displayed according to your Loopit account’s configured default settings.
Rentals: The daily allowance is multiplied by the number of booking days. This total applies to the full rental period.
Subscriptions: Allowance resets each billing cycle based on the selected frequency (e.g., monthly).
Once mileage billing is configured, a "Travel Allowance" section appears in the booking summary:
Show the total allowance, including both the mileage and any booster pack allowances and current usage.
Usage is monitored throughout the booking period.
In subscriptions, allowance resets each billing cycle.
In rentals, the allowance is fixed for the booking duration.
If the price per km is set to $0 with no other pricing tiers, the allowance will display as "Unlimited".
This tab tracks distance data and billing status:
Mileage data is sourced from telematics devices or manual odometer readings.
If no mileage charge is configured: usage is displayed, but no charges are applied. Status remains "Not Charged".
If mileage charge is configured: status will update based on invoicing:
Not Charged → Will appear in the next invoice.
Charged → Already invoiced.
Displays both current billing cycle usage and total recorded distance.
Recurring mileage units are shown per billing cycle.
When the mileage allowance is allocated (including booster packs), a log entry is created in the Booking Activity section for reference and tracking
In Platform > Invoice Preview, there is a See Usage Breakdown option. Clicking this will redirect you to the Distance Travelled page, where you can view all usage details associated with that invoice.
In Invoice > Mileage Allowance Charge, a description is included in the invoice line item.
If only one tier is configured, the description will display the quantity and unit amount.
In the PDF version of invoices, usage details are now displayed when the mileage charge exceeds the included allowance.
Subscription Bookings:
If changes are prorated, allowance adjusts accordingly.
If within a normal billing cycle, a full allowance is reallocated.
Rental Bookings:
Edits post-activation result in the next invoice including all recorded usage up to that point.
A new allowance is set based on the updated duration.
If multiple tiers are configured in Distance Travel, the description will reflect a tier-wise breakdown.
