Setting Up Multi-Layered Damage Excess Configurations

Multi-layered damage excess configurations let you offer customers a choice of coverage options with different risk and cost balances.

This article walks through how to configure multi-layered damage excess options in Loopit, giving you the flexibility to tailor coverage for different customer needs and vehicle categories.

The goal is to provide three tiers of excess — standard, reduced, and zero excess — allowing customers to balance risk and cost in a way that suits them best. You’ll also see how to set different excess amounts and apply weekly rates across vehicle categories such as medium, large, and supercar fleets.

By the end of this guide, you’ll know how to configure a structured and transparent damage excess model that enhances customer choice while protecting your business.

This guide shows you how to:

• Create items for weekly rates and excess amounts.

• Add charges to your packages.

• Configure category-specific pricing overrides.

• Insert dynamic fields into agreements

1

Create Items for Excess Options

1. Go to Settings > Items.

2. Create three items for the weekly rates:

   • Standard Excess

   • Reduced Excess

   • Zero Excess

3. Create three matching items for the excess amounts:

   • Standard Excess Amount

   • Reduced Excess Amount

   • Zero Excess Amount

These “Amount” items represent the one-off charges that apply in the event of a claim.

2

Add Charges to Your Package

1. Open the relevant Package.

2. Add six new charges in total:

   • 3 × Weekly Rates (ongoing, flat fee):

     • Standard: Always included, $0/week.

     • Reduced: Add-on, default e.g. $45/week.

     • Zero: Add-on, default e.g. $60/week.

   • 3 × Excess Amounts (once-off, flat fee, ad-hoc):

     • Standard: e.g. $1,500.

     • Reduced: e.g. $1,000.

     • Zero: $0.

Excess Amount charges should be set as ad-hoc so only staff can apply them in the event of a claim.

3

Configure Category-Specific Overrides

1. Go to Pricing Overrides.

2. Apply different amounts and weekly rates per category:

Example Setup

Category	Standard Excess	Reduced Excess	Zero Excess	Reduced Rate	Zero Rate
Medium	$1,500	$1,000	$0	$45/week	$200/week
Large	$2,000	$1,200	$0	$65/week	$300/week
Supercar	$3,000	$2,500	$0	$120/week	$450/week

This ensures higher-value vehicles carry higher excess amounts and premium rates.

4

Update Agreements with Dynamic Fields

1. Open Contracts > Template Editor.

2. Insert variables for excess options into your agreement terms:

   • Standard Excess Name + Value

   • Reduced Excess Name + Value

   • Zero Excess Name + Value

3. Use dynamic workspace item fields so the correct amounts are automatically populated based on vehicle and selection.

This ensures that in the event of a claim, the agreement clearly reflects the chosen excess tier and amount.