Removing your fleet

How to remove an asset from your fleet in Loopit

Once an asset has been associated with a booking in Loopit, it cannot be deleted from your account. This is because historical booking and financial records rely on that asset data to remain accurate and auditable.

If you no longer wish for an asset to be available for future bookings, you can archive the asset or disable it from your active fleet.

Archiving an Asset vs Disabling Booking

Feature / Behaviour

Archive Asset

Disable Booking

Purpose

Permanently remove a sold or retired asset from the active fleet.

Temporarily prevent bookings for an asset that remains part of the fleet.

How to Access

From the Actions › Archive option in the asset menu.

Toggle Booking Enabled ↔ Off in the asset page.

Fleet Visibility

No longer visible in active or inactive fleet lists. Appears only under Archived status.

Still visible in the fleet but marked as Unavailable for booking.

Bookings Constraint

Cannot be archived if it has a requested, confirmed, or active booking — an error will appear if attempted.

Can be disabled at any time (even with past bookings).

Data Retention

All historical data (bookings, utilisation, billing) remains accessible for reference.

All data remains intact; only new bookings are prevented.

Editability

Asset becomes read-only; no further updates allowed.

Asset details can still be updated.

Reporting Impact

Excluded from Fleet Utilisation, Performance, and other active fleet reports — data is included up to the archived date.

Included in reports but marked as Not Available for new bookings.

Export

Archived assets can still be exported if they appear in a filtered dataset.

Fully exportable as part of the active fleet dataset.

Billing (Loopit)

If archived mid-month, still counts toward that month’s billing.

Asset will count towards billing if it was enabled at any point during the billing month.

Reactivation

Cannot be reactivated directly; must be duplicated or reinstated as a new asset record.

Can be re-enabled instantly by toggling booking back On.

Example Use Case

Asset sold or permanently removed from operations.

Asset undergoing maintenance or temporarily off-road.

How to archive an asset

To archive an asset from the available pool:

Go to the 'Fleet' page in your Loopit Dashboard

Locate the asset you wish to archive

You can use the 'Search' function for this:

Click on Actions → Archive

Click on "Archive Asset"

Use the Archived status filter to view all archived assets.

How to disable an asset from bookings

To remove an asset from the available pool:

Go to the 'Fleet' page in your Loopit Dashboard

Locate the asset you wish to remove

You can use the 'Search' function for this:

Turn 'Bookings' off

Turn the toggle under 'Bookings' off

You can turn this toggle off:

the main overview or on the overview page
or via the asset page itself!

This will ensure the asset is no longer shown as available for subscription or rental while still preserving its history for reporting and compliance.

Why can't I delete an asset?

Loopit maintains asset data for any asset that has ever been used in a booking to ensure the accuracy of historical reporting, invoicing, and audit trails. Deleting these assets would compromise data integrity.

Need an asset permanently removed from your account?

If you have assets that were added in error and have never been used in a booking, we may be able to delete them for you. Please send a list of the relevant VINs or Rego numbers to your Customer Success Manager or support team. We’ll review and, where possible, arrange deletion through our engineering team.

Note: Deleting assets is only available in specific scenarios. Assets with any booking history are not eligible for deletion.

For any other questions about managing your fleet, reach out to our team at support@loopit.co

Last updated 4 months ago