> For the complete documentation index, see [llms.txt](https://docs.loopit.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.loopit.co/assets/fleet-management/maintenance-windows.md).

# Maintenance Windows

Maintenance windows in Loopit allow you to temporarily remove an asset from availability—ideal for scheduled servicing, repairs, or any other downtime.

{% hint style="info" %}
During the set period, the vehicle will not appear as available for bookings.
{% endhint %}

## How to create a Maintenance Window

To set a maintenance window for a specific asset:

{% stepper %}
{% step %}

### **Go to the Fleet tab** in the Loopit platform

<figure><img src="https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FxKYAIDS4OsMJPF2KYp78%2Fimage.png?alt=media&amp;token=1ec0343d-351e-4ccd-8ca0-1414b7d21ba0" alt=""><figcaption><p>You can find 'Fleet' under 'Assets'</p></figcaption></figure>
{% endstep %}

{% step %}

### **Select the asset** you wish to schedule the maintenance window for.

<figure><img src="https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FZXW8Yjj87EDSayUqXMCZ%2FFind%20Maintenance%20Window.gif?alt=media&amp;token=cc4073a1-2c51-445f-89b6-3806c1f57241" alt=""><figcaption></figcaption></figure>

{% endstep %}

{% step %}

### Click on **‘Actions’**

Which you can find at the top right corner

<figure><img src="https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FLcHgUAhLBU03RPh2h1om%2Fimage.png?alt=media&amp;token=d345820c-3e46-4ef0-a032-dade4a59e2ff" alt=""><figcaption><p>Click on the 'Actions' button and choose 'Maintenance window' from the dropdown</p></figcaption></figure>
{% endstep %}

{% step %}

### Fill in the Maintenance window

1. Enter the **From** and **To** dates and times for the maintenance period
2. Fill in a **reason** for the Maintenance window

{% hint style="info" %}

* If the reason already exists (e.g. *Out for Repairs*), you can select it from the list.
* If not, start typing a new reason and select **'Create "..." Reason'** to create it.\
  ![](https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FDKo3DqiWJR7k3qnoAySI%2Fimage.png?alt=media\&token=36d9143a-35f7-4f20-866b-bc2cd2cd3a4e)
  {% endhint %}

<figure><img src="https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FjTY42SbLohOUIoNb3UML%2FOut%20for%20repairs.gif?alt=media&amp;token=95c080f6-9066-454c-93a6-1fb90d69801d" alt=""><figcaption></figcaption></figure>

{% endstep %}

{% step %}

### Click "**Save"** to confirm and apply the maintenance window.

{% endstep %}
{% endstepper %}

## Where to view existing Maintenance Windows

You can view scheduled maintenance windows in two places:

* **Calendar View:** Go to the **Bookings** tab of the asset and select **Calendar View**.
* **Maintenance Window tab:** Within the **Bookings** tab, select the **‘Maintenance Window’** tab to view a list of all scheduled maintenance periods.

<figure><img src="https://2451226423-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FT8x4qsJr8A1IrE3A8r3f%2Fuploads%2FfoJSI5yBC1Jo7VOsXwMd%2FView%20Maintenance%20Window.gif?alt=media&amp;token=c7652c9d-405e-47e3-83ad-86db13b942f7" alt=""><figcaption><p>Head to the assets 'Bookings' tab to view the Maintenance Window</p></figcaption></figure>