# Fleet Utilisation
The **Fleet Utilisation Report** helps you understand how effectively your vehicles are being used over time.\
It measures the number of days each asset was booked or in use within a selected period, and calculates utilisation rates across **assets**, **categories**, and **the entire fleet**.
***
### Accessing the report
Navigate to **Reports → Fleet → Fleet Utilisation**.\
From this page, you can:
* View utilisation rates for all assets and categories
* Drill down to individual assets
* Apply filters for date range, location, package, and asset
* Export the results as a CSV file
Click on an asset to open the Asset Details sidebar and view additional information.
***
### Filters
You can use multiple filters to refine your view:
* **Location** – Filters utilisation based on the **location where the asset was booked or utilised**.\
This helps you measure asset usage across different branches or locations.
* **Package** – Filters utilisation by the **booking package** associated with each asset.\
This allows you to compare utilisation performance across different pricing or subscription packages.
* **Date Range** – Defines the reporting window for utilisation calculations (e.g. *1–31 October 2025*).\
You can select a **custom date range** or choose a preset frequency such as **Weekly**, **Monthly**, or **Yearly**.
* **Asset** – Filters by a specific vehicle, make, or model.\
Useful for focusing on particular assets or groups of vehicles within your fleet.
***
#### Date Range Filter
The **Date Range** filter allows you to view utilisation data for a specific period.\
You can either select a **custom date range** or choose from preset **frequency options**:
* **Weekly** – View utilisation for a specific week.
* **Monthly** – View utilisation by calendar month.
* **Yearly** – View utilisation for a full calendar year.
Each option automatically adjusts the **Total Days** used in utilisation calculations.
> For example:
>
> * **Weekly view:** 7 days total
> * **Monthly view (October):** 31 days total
> * **Yearly view (2025):** 365 days total
You can also manually select any custom date range from the calendar picker to analyse specific timeframes.
Total days = Oct 1 to 31 = 31 days
Filtering by month
Filtering by year
Filtering by week
***
### Understanding the metrics
**Utilised Days**
Represents the number of days an asset was actively booked or in use during the selected date range.\
Each asset is individually checked for its booking activity.
> *Example:* If a vehicle was booked for 15 out of 31 days in October, its **Utilised Days = 15**.
**Utilisation Rate**
The percentage of time an asset or category was in use during the selected date range.
```
Utilisation % = (Utilised Days ÷ Total Days) × 100
```
***
#### Calculation Levels
**1. Asset Level**
Each vehicle’s utilisation is calculated individually.
```
Utilisation % = (Booked Days ÷ Total Days) × 100
```
**2. Category Level**
* The utilised days from all assets in a category are summed.
* The total is divided by the number of assets in that category to calculate the average.
```
Average Utilised Days = (Total Utilised Days ÷ Number of Assets)
Utilisation % = (Average Utilised Days ÷ Total Days) × 100
```
**3. Total (All Assets)**
The total utilisation is based on all assets in the fleet, not the average of category percentages.
```
Total Utilisation % = (Average Utilised Days Across All Assets ÷ Total Days) × 100
```
{% hint style="info" %}
**Note:** The **Total Utilisation Rate** is calculated across all assets, **not** by averaging the category rates.\
Averaging categories can distort results when category sizes differ.
{% endhint %}
**Example:**
| Category | Assets | Utilised Days | Category Utilisation % |
| -------- | ------ | ------------------ | ---------------------- |
| A | 2 | (15 + 0) / 2 = 7.5 | 25% |
| B | 1 | 30 / 1 = 30 | 100% |
```
Total Utilisation Rate = ((15 + 0 + 30) ÷ 3) ÷ 30 × 100 = 50% ✅
Not (25% + 100%) ÷ 2 = 62.5% ⚠️
```
***
### Archived Assets
Archived assets are included in utilisation calculations **up to their archived date**.
* If an asset is archived during the selected date range, its utilisation data is included **only up to the day it was archived**.
* After the archived date, the asset is excluded from calculations and will not appear in subsequent periods.
* This ensures that utilisation figures accurately reflect active assets for each reporting window.
> **Example:**
>
> * Asset archived on **1 October**
> * Date range: **1–31 October** → The asset appears in the report and includes data for 1 October.
> * Date range: **2–31 October** → The asset is excluded, as it was no longer active during this period.
***
### Utilisation Breakdown
Hover over the info icon (ℹ️) in the report footer to see a summary breakdown including:
* **Asset Count**
* **Total Days** (based on selected range)
* **Total Utilised Days**
* **Average Utilised Days**
* **Overall Utilisation Rate**
***
### Exporting the report
Click **Export** in the top-right corner to download the utilisation data as a CSV file.\
The exported data respects all currently applied filters — including date range, location, package, and asset selections.
***
{% hint style="info" %}
**For any questions about the Fleet Utilisation report, please reach out to our support team via** [**support@loopit.co**](mailto:support@loopit.co)**.**
{% endhint %}
